Position summary:
The Foundation Specialist performs a variety of administrative and technical duties in support of the Foundation Director and the Harford County Public Library Foundation Office. Responsibilities include data entry, processing donations, assisting with Foundation events.
Essential tasks:

Provides administrative and clerical support to the Foundation Director and Foundation Office; Timely process donations and pledges, create and send invoices to donors and sponsors; Maintains accurate Foundation records; Maintains accurate financial records and works with finance team to reconcile; Prepares and deposits checks and cash at the bank; Accurately maintains donor records, tracks donations, outreach and stewardship; Prepares reports for assigned donors, events and fundraisers; Provides administrative support for meetings and events; examples include maintaining guest lists, creating agendas, setting up and dispatching, taking minutes, and preparing summary summaries; Assist in the preparation of presentations, reports and other correspondence as directed; Supports the planning, management and coordination of assigned special projects; examples include annual campaigns, thank you mailings, fundraisers and special events; The Attends Foundation held outreach events and special programs as needed; Assists in the maintenance of the Foundation’s website and social media channels.

Supervisory functions:

May assist in supervising Foundation volunteers, including coordinating scheduled visits, scheduling appropriate projects to be carried out, training, and ensuring appropriate resources are available to meet the needs of such projects under the direction of the Director of the Foundation.

Standard functions:

Provides support to Foundation committees and participates in workshops, seminars and trainings as requested; Informs supervisor of suggested ways to improve efficiency and effectiveness of personnel and procedures as well as system-wide goals and objectives; Maintains good public relations with the community through contact with government officials, community leaders, volunteers, friends of the library, appropriate school personnel, and the general public; Learns new skills and technologies to maintain proficiency in areas of expertise; Is reliable and punctual; Maintains a positive, friendly and cooperative attitude and provides consistent customer service; Adheres to all library policies and procedures as defined in the Harford County Public Library Policy and Procedures Manual; Performs other assigned duties.

Minimum requirements:

Bachelor’s degree in marketing or related field; Two or more years of job-related experience; OR the equivalent combination of technical training, education and/or experience; Computer technology skills and experience including Raiser’s Edge NXT software, Zoom, Microsoft Teams, word processing, spreadsheets, databases, internet and social media. Experience using digital cameras, including online uploading, organizing, labeling and storing images; Ability to obtain and maintain a favorable criminal history report; Ability to provide documentation of a valid driver’s license with no more than 3 points; Ability to work days, evenings and weekends.

Knowledge, skills and abilities:

Knowledge of fundraising principles and practices; Detail oriented with good organizational and planning skills; Grammar, proofreading and editing skills; Ability to maintain strict confidentiality in all areas; Ability to set priorities, multi-task and work on multiple projects at once; Ability to operate relevant computer systems, including hardware and software, and office machines; Ability to create and maintain appropriate databases and maintain records; Adaptability, flexibility and patience with customers and staff; Team spirit and ability to work collaboratively; Strong communication skills, both oral and written; Basic math skills; Ability to travel in branch and outside. Work Environment: The work requires occasional physical exertion in the handling of light materials, up to 30 pounds, in a non strenuous work environment. For example, moving equipment within the department, including working on the library parade float, and in preparation for off-system events, including setting up tables, chairs, and equipment. display. The environment includes moderate noise (ie an office with conversations, photocopiers and/or computer printers). Requires sitting and using a computer and keyboard for long periods of time. Follows safe work practices with an unobstructed work area, including office machinery, prevention of trips and falls, proper lifting techniques, and compliance with fire regulations. Ability to travel to branches/outside locations is required.